Insider Secrets to Organizing Wedding Transportation
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San Luis Obispo County is the ultimate destination wedding region – local venues showcase vibrant sunsets over rolling hills, panoramic vineyard and coastline views. Couples travel from around the world to say the two magic words, “I do.” With the majority of these stunning properties on remote ranches or countryside wineries, it’s important to ensure your guests have transportation provided. There are many reasons as to why providing transportation for your wedding guests is essential to the wedding experience. Those unfamiliar with the area may get lost (in areas with little cell reception), parking for guests can be a hassle, they’ll be less fun on the dance floor toward the end of the night – the list goes on. That’s why we’re sharing the ten secrets you’ll need to know to successfully organizing wedding transportation for your big day.
1. Book Your Transportation in Advance
Reserve your transportation at least six months before your wedding date. Ideally, you’ll want to book your transportation as soon as you’ve decided on your ceremony and reception site in San Luis Obispo or Paso Robles. Most transportation companies accept wedding transportation requests with an estimated range of guests. Booked so far in advance, you should have your pick of the best vehicles in the fleet.
2. Safety First
It may seem intuitive, but not all transportation companies are licensed. Watch out for these unsavory vendors, as they may not follow state and federal regulations. When in doubt, don’t feel timid about asking for verification of their licensure.
3. Understand How Pricing Works
Pricing of transportation depends on several factors, including: passenger count, vehicle, mileage, and the number of hours. When you request a quote via form submission, e-mail, or phone call for any transportation service be ready to provide details of your wedding day. These details can include the type of wedding transportation you would like (getaway car, guest shuttling, wedding party transport, etc.), the number of estimated guests, pick up locations, wedding venue, number of hours of service and more. The more information you provide, the more accurate the price of your quote.
4. Limos Bus is a Plus
Wedding limousines are always fun, but did you know most transportation companies offer more than just a stretch limousine? Examples of such vehicles range from an Executive Sedan, as a getaway car, a luxury Limousine Bus, with more room to dance around the perimeter seating, or elegant charter buses, complete with leather seats and room for more than 24 people.
5. Specify Any Special Requests
This is your day – let the transportation service know if you have any requests so that they can help ensure your day is extra special. From your favorite champagne to snacks and a playlist, work with your driver for a perfectly customized experience from start to finish!
6. Get Creative With Decorations
Don’t wait until your guests arrive at their location to experience the theme of your wedding; Start with the vehicle! Most transportation services should welcome anyone to decorate the rides to make it their own. Add string lights, flowers, a slideshow of the couple and more. The possibilities are only limited by your imagination.
7. Don’t Skim the Contract
Yes, these contracts are just like the Terms and Conditions you usually automatically click “Accept” to, but we do encourage you to read through them. These contracts involve important information regarding additional charges, wait time and overall safety information regarding transportation for you and your guests.
8. Make the Whole Week Eventful!
Rehearsal dinners, bachelor and bachelorette parties, post-wedding celebration with the family – it’s such a wonderful time with all of your favorite people. In most cases, people are coming in from out of town and traveling in groups, so ensuring you have transportation set for additional outings is highly recommended.
9. Don’t Forget Your Photographer
Make sure the photographer arrives on time and captures priceless moments before, during, and after the ceremony! You might just want to invite them onto your guest shuttles to ensure all the great moments are captured.
10. Understand All of Your Wedding Transportation Options
There are a variety of different types of wedding transportation options. From getaway cars for you and your sweetheart to large luxury coaches for guests, each one shapes the wedding experience.
We’d be honored if you chose us for your special day. If you would like to know what we can do for your wedding, please contact our team at Info@ObsidianLuxuryServices.com, or give our office a call at (805) 457-5749.